Terms of Use
Effective Date: July 22, 2026
Welcome to the website of Academic Field Trips and Tours, LLC ("Academic Field Trips and Tours," "we," "us," or "our").
These Terms of Use govern your access to and use of our website located at:
https://academicfieldtrips.net
By accessing or using this website, you agree to these Terms of Use. If you do not agree with these terms, please do not use this website.
1. Purpose of This Website
The Academic Field Trips and Tours website is provided for informational purposes and is intended to help prospective clients learn about our travel planning services and contact our team.
Our website provides information regarding services such as:
Custom travel planning
Group trip coordination
Educational travel experiences
Day trips and multi-day travel planning
Itinerary development
Transportation and logistics coordination
Accommodation and meal coordination
Attraction and activity planning
The information provided on this website is intended to provide general information about our services and is not a substitute for a personalized consultation or written service agreement.
2. Informational Purposes Only
The information provided on the Academic Field Trips and Tours, LLC website is intended for general informational purposes only.
Website content, including information about destinations, travel planning services, group travel considerations, and related topics, is not intended to constitute professional travel, legal, financial, medical, or other specialized advice.
Travel decisions should be made based on the specific needs and circumstances of each group and through direct consultation with Academic Field Trips and Tours, LLC and applicable third-party service providers.
Academic Field Trips and Tours, LLC makes reasonable efforts to provide helpful and accurate information; however, website content may not reflect current availability, pricing, regulations, vendor policies, or other changing travel conditions.
Visitors should not rely solely on website information when making travel decisions without first communicating directly with Academic Field Trips and Tours, LLC.
3. No Contract Created Through Website Use
Your use of this website, submission of a contact form, email communication, or phone inquiry does not create a contract, reservation, agreement, or obligation between you and Academic Field Trips and Tours, LLC.
Submitting an inquiry form only begins the communication process.
A formal business relationship, including any travel planning services, will only begin after:
Specific services have been discussed
Scope of work has been determined
Pricing and terms have been reviewed
Required agreements have been provided and accepted
Any required deposits or payments have been submitted
All travel planning services are subject to separate written agreements between Academic Field Trips and Tours, LLC and the applicable client.
4. Travel Planning Services
Academic Field Trips and Tours, LLC provides custom travel planning and coordination assistance for schools, organizations, community groups, and other travelers.
Depending on the needs of the group, planning support may include:
Destination research
Customized itineraries
Scheduling assistance
Attraction coordination
Transportation coordination
Accommodation and meal planning
Trip logistics
Specific services provided will depend on the needs of each client and will be determined through direct communication and any applicable written agreement.
5. No Guarantee of Availability, Pricing, or Reservations
Information provided on this website does not guarantee:
Trip availability
Transportation availability
Hotel or lodging availability
Attraction availability
Vendor availability
Pricing
Itinerary approval
Reservation confirmation
Final travel arrangements
Travel-related services, pricing, schedules, and availability may change due to factors outside of our control, including third-party vendor availability, seasonal demand, operational changes, weather, regulations, and other circumstances.
Final details are confirmed only through direct communication and applicable agreements.
6. Third-Party Travel Providers
Academic Field Trips and Tours, LLC may assist clients with coordinating services provided by independent third parties, including but not limited to:
Transportation providers
Hotels and lodging providers
Restaurants
Attractions
Tour operators
Activity providers
Other travel-related vendors
These third-party providers operate independently and may have their own terms, policies, restrictions, cancellation requirements, and limitations.
Academic Field Trips and Tours, LLC does not control the actions, availability, policies, performance, or decisions of independent third-party providers.
Any services provided by third parties may be subject to separate agreements between the client and those providers.
7. Website Information Accuracy
Academic Field Trips and Tours, LLC makes reasonable efforts to provide accurate and current information on this website.
However, we do not guarantee that all website information will always be:
Complete
Accurate
Current
Error-free
Information regarding destinations, attractions, travel options, and services may change over time.
We reserve the right to update, modify, or remove website content at any time without notice.
8. User Communications
When you submit information through our website, you agree that:
Information provided is accurate to the best of your knowledge
You have permission to provide any information submitted
Your submission does not violate any applicable law or third-party rights
You should not submit confidential, sensitive, or legally protected information through website forms.
Examples include:
Student records
Medical information
Financial account information
Government identification information
Sensitive information, when necessary, should be communicated through appropriate methods after a client relationship has been established.
9. External Links and Third-Party Websites
This website may contain links to third-party websites, including social media platforms and external resources.
Examples may include:
Facebook
Payment platforms
Travel-related websites
Vendor websites
These links are provided for convenience only.
Academic Field Trips and Tours, LLC does not control or endorse third-party websites and is not responsible for:
Website content
Privacy practices
Terms and conditions
Availability
Security
Products or services offered by third parties
Users access third-party websites at their own discretion.
10. Payment Processing
Academic Field Trips and Tours, LLC may provide access to third-party payment platforms or payment portals for clients who have entered into a separate agreement for travel planning services.
Any payment processing may be handled through independent third-party providers.
Academic Field Trips and Tours, LLC does not store or directly process payment card information through this website unless specifically stated otherwise.
Users are responsible for reviewing the applicable terms, conditions, and privacy policies of any third-party payment provider.
11. Intellectual Property
All content on this website, including but not limited to:
Text
Logos
Branding
Graphics
Images
Website design elements
Original materials
is owned by or licensed to Academic Field Trips and Tours, LLC unless otherwise noted.
You may not reproduce, distribute, modify, copy, or use website content for commercial purposes without prior written permission.
12. Prohibited Website Use
You agree not to use this website:
For unlawful purposes
To interfere with website operation
To attempt unauthorized access
To introduce malicious code or harmful materials
To collect information from the website for unauthorized purposes
To impersonate another person or organization
13. Disclaimer of Warranties
This website is provided on an "as available" and "as is" basis.
Academic Field Trips and Tours, LLC makes no warranties, express or implied, regarding:
Website availability
Website accuracy
Website reliability
Website security
Completeness of information
Use of this website is at your own discretion and risk.
14. Limitation of Liability
To the fullest extent permitted by applicable law, Academic Field Trips and Tours, LLC shall not be liable for damages arising from:
Use of this website
Inability to access this website
Reliance on website information
Errors or omissions in website content
Third-party websites or services
Third-party travel providers
Website interruptions or technical issues
This limitation applies to direct, indirect, incidental, consequential, or other damages arising from website use.
15. Indemnification
You agree to indemnify and hold harmless Academic Field Trips and Tours, LLC and its owners, employees, representatives, and affiliates from claims, damages, liabilities, expenses, or legal costs arising from:
Your misuse of the website
Your violation of these Terms of Use
Information you provide through the website
Your violation of applicable laws or third-party rights
16. Privacy
Your use of this website is also governed by our Privacy Policy.
Please review ourPrivacy Policy to understand how we collect, use, and protect information.
17. Accessibility
Academic Field Trips and Tours, LLC is committed to providing a website experience that is accessible and user-friendly.
If you experience difficulty accessing any part of this website, please contact us so we can assist you.
18. Governing Law
These Terms of Use shall be governed by and interpreted according to the laws of the State of North Carolina, without regard to conflict of law principles.
Any disputes relating to these Terms or use of this website shall be subject to the applicable courts located within North Carolina.
19. Changes to These Terms
Academic Field Trips and Tours, LLC may update these Terms of Use periodically.
Changes will become effective when posted on this page with an updated effective date.
Your continued use of the website after changes are posted constitutes acceptance of the updated Terms.
20. Contact Information
If you have questions regarding these Terms of Use, please contact:
Academic Field Trips and Tours, LLC
3050 Ridgewood Rd
Winston-Salem, NC 27107
Phone: (919) 616-6380
Email: travel@academicfieldtrips.net
Website:
https://academicfieldtrips.net