Privacy Policy

Effective Date: July 22, 2026

Academic Field Trips and Tours, LLC ("Academic Field Trips and Tours," "we," "us," or "our") respects your privacy and is committed to protecting the information you provide when visiting our website.

This Privacy Policy explains how we collect, use, protect, and disclose information collected through our website located at:

https://academicfieldtrips.net

By accessing or using our website, you agree to the practices described in this Privacy Policy.

1. Information We Collect

We collect information that you voluntarily provide to us when you interact with our website, including when you submit an inquiry or request information about our travel planning services.

Information collected through our website may include:

  • First name

  • Last name

  • Email address

  • Phone number

  • Group type

  • Approximate group size

  • Organization, school, or group information provided in the message field

  • Travel ideas, destination preferences, timing information, and other details you voluntarily submit

Visitors may choose to provide additional information when contacting our team; however, we encourage users not to submit sensitive personal information through website forms, including:

  • Student records

  • Medical information

  • Financial information

  • Government identification numbers

  • Confidential personal information

Any information voluntarily provided through our website is submitted at your own discretion.

2. Information We Do Not Intentionally Collect Through This Website

Academic Field Trips and Tours, LLC’s website is designed for teachers, school administrators, parents, organizations, group leaders, and prospective clients seeking travel planning services.

We do not intentionally collect personal information directly from children or students through this website.

We do not request student names, student records, medical information, or other sensitive student information through our online contact forms.

If a group chooses to move forward with travel planning services, additional information may be collected through separate communication methods or agreements when necessary to coordinate requested services.

3. How We Use Information Collected

Information submitted through our website may be used to:

  • Respond to inquiries and requests for information

  • Contact prospective clients regarding travel planning services

  • Understand group travel needs and preferences

  • Communicate about potential trip planning opportunities

  • Improve website performance and user experience

  • Maintain business records

  • Provide requested services after a separate agreement has been established

Submitting information through our website does not create a reservation, contract, or obligation for Academic Field Trips and Tours, LLC to provide services.

4. Contact Form Information

Our website uses contact and inquiry forms to allow visitors to request information about group travel planning.

When you submit a form:

  • Your information is transmitted electronically

  • Your submission may be stored through our website provider, Squarespace

  • Your inquiry may be delivered to our business email address or designated team members

  • Our team may contact you by phone or email regarding your request

Submitting a contact form does not guarantee:

  • Trip availability

  • Pricing

  • Itinerary approval

  • Reservations

  • Transportation availability

  • Vendor availability

  • Final travel arrangements

Final services are subject to separate written agreements and confirmation by Academic Field Trips and Tours, LLC.

5. How We May Share Information

Academic Field Trips and Tours, LLC does not sell, rent, or trade personal information collected through this website.

We may share information when reasonably necessary for legitimate business purposes, including:

Service Providers

We may share relevant information with trusted third-party providers that assist us with website operations, communication, or requested services.

Examples may include:

  • Website hosting providers

  • Email service providers

  • Technology providers

  • Travel-related vendors and service providers involved in planning requested trips

Information shared with travel-related vendors is generally provided only when necessary to assist with trip planning, coordination, or fulfillment of requested services.

Legal Requirements

We may disclose information if required to do so by law, regulation, legal process, or governmental request.

6. Payment Information

Academic Field Trips and Tours, LLC does not currently process payments directly through this website.

If payment processing options become available through a third-party platform, such as an external payment portal or payment link, payment transactions may be handled by the applicable third-party payment provider.

Academic Field Trips and Tours, LLC does not control and is not responsible for the privacy practices, security measures, or policies of third-party payment providers.

Users should review the privacy policies and terms of service of any third-party payment platform before submitting payment information.

7. Cookies and Website Analytics

Our website may use cookies and similar technologies to improve website functionality and understand how visitors interact with our website.

We may use:

  • Squarespace Analytics

  • Squarespace cookie tools

  • Other website performance and measurement tools that may be added in the future

These technologies may collect information such as:

  • Browser type

  • Device information

  • General geographic information

  • Pages visited

  • Time spent on pages

  • Website activity patterns

This information is used to help us understand website performance, improve user experience, and maintain website functionality.

You may be able to control cookies through your browser settings or available cookie preferences provided through our website.

8. Google Services

Academic Field Trips and Tours, LLC may use Google services to support website management, search visibility, and technical performance, including Google Search Console.

These services may provide information regarding website indexing, search performance, and technical website data.

Google may process information according to its own privacy policies and terms.

9. Social Media Links

Our website may include links to third-party websites, including our Facebook page.

When you click a social media link, you may leave our website and visit a third-party platform governed by that platform’s own privacy practices.

Academic Field Trips and Tours, LLC is not responsible for the privacy practices, content, or policies of third-party websites.

10. Data Security

We take reasonable measures to protect information submitted through our website.

However, no method of electronic transmission or storage is completely secure. While we strive to protect personal information, we cannot guarantee absolute security.

11. Data Retention

We retain information collected through website inquiries only as long as reasonably necessary for:

  • Responding to requests

  • Business operations

  • Recordkeeping

  • Legal obligations

  • Resolving disputes

  • Maintaining legitimate business records

Retention periods may vary depending on the nature of the inquiry and any ongoing business relationship.

12. Third-Party Websites

Our website may contain links to third-party websites, including travel-related resources, social media platforms, or external payment platforms.

We are not responsible for:

  • The content of third-party websites

  • Their privacy practices

  • Their security practices

  • Their terms and conditions

Users should review the policies of any third-party website they visit.

13. Your Privacy Choices

Depending on applicable laws, you may have rights regarding your personal information, including:

  • Requesting information about personal data we maintain

  • Requesting correction of inaccurate information

  • Requesting deletion of certain information

To make a privacy-related request, contact us using the information below.

14. Children's Privacy

Academic Field Trips and Tours, LLC does not intentionally collect personal information from children through this website.

The website is intended for adults, including teachers, administrators, parents, organizations, and group leaders seeking travel planning services.

If you believe a child has provided personal information through our website, please contact us so we can review and address the matter.

15. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or business operations.

Updated versions will be posted on this page with a revised effective date.

16. Contact Information

If you have questions regarding this Privacy Policy or our privacy practices, please contact us:

Academic Field Trips and Tours, LLC
3050 Ridgewood Rd
Winston-Salem, NC 27107

Phone: (919) 616-6380
Email: travel@academicfieldtrips.net

Website:
https://academicfieldtrips.net